Welcome to MECA’s Event, Meeting and Room Reservation Page

Please review and execute the steps to initiative the registration process at least two weeks prior to your event or meeting.

Exhibitions are managed by Erin Hutton. Any opening receptions and lectures connected to exhibitions require that the Form for Events, below, be filled out.

Check Room Availability, Review Academic and Institutional Calendars

Fill Out Form

Request Form for Events, Meetings, Exhibitions, and Non-MECA Opportunities.

Your request will be reviewed by the Ceremonies and Events Committee staff, the Registrar’s Office, and the Facilities Office to ensure that: there are no conflicts with space, i.e. other previously planned special events; that the supporting departments have adequate resources available; and that the request meets the Guidelines for Prioritization of Events and Facilities use at MECA.

Confirmation Process

Most internal requests will receive a communication via a Google calendar invitation within two business days indicating next steps. Requests from outside groups, or requests involving complex resource management may take longer. Requests to reserve a room for a one-time meeting should receive confirmation very quickly.

If there are no space conflicts, you will receive a Google calendar confirmation for the requested space along with next steps on how to move forward with your planning. A Ceremonies and Events Committee contact will initiate email communication with the necessary departments or programs that need to be included as event partners. It is your responsibility to communicate directly with those departments or programs regarding any specific needs.  If a conflict is identified, you will receive an email with an explanation and an opportunity to reschedule or revisit your request with alternative solutions.

Plan and Execute Your Event or Meeting

It is your responsibility to coordinate with any other partnering departments of programs and to be aware of and adhere to all College policies.

Event Marketing and Communications

Osher Hall Usage Policy

Porteous Visitor Policy

Green Space Policy

Event or Meeting Cancellation or Rescheduling

Please use the form below to initiate the cancellation or rescheduling of your meeting or event as soon as you become aware that the event needs to be changed.

Cancellation or Rescheduling Form