Welcome to MECA’s Event, Meeting and Room Reservation Page

Please review and execute the steps to initiative the registration process at least two weeks prior to your event or meeting.

Exhibitions are managed by Erin Hutton. Any opening receptions and lectures connected to exhibitions require that the Form for Events, below, be filled out.

#1: Check Room Availability, Review Academic and Institutional Calendars

How to Add MECA Internal & Event Calendar to your Google Calendar

MECA Internal Calendar
This calendar is viewable to only those with a meca.edu account. Example events: Meetings, private events and internal student programing.

To subscribe:

  • Click: MECA Internal Calendar
  • At the bottom right of this calendar page, you will see a button “+ Google Calendar”
  • Push the “+ Google Calendar” button; you are now subscribed to MECA’s Internal Calendar.

(bottom right button!) 

MECA Events Calendar
Viewable to the public and MECA community

To subscribe:

  • Click: MECA Events Calendar
  • At the bottom right of this calendar page, you will see a button “+ Google Calendar”
  • Push the “+ Google Calendar” button; MECA’s Events have now been added to your Google Calendar.

(bottom right button!) 

*As a reminder you can also view the Academic Calendar and Add an Event.

#2: Fill Out Form

For Events, Meetings, Exhibitions, and non-MECA Opportunities

Fill Out Request Form
Your request will be reviewed by the Ceremonies and Events Committee staff, the Registrar’s Office, and the Facilities Office to ensure that: there are no conflicts with space, i.e. other previously planned special events; that the supporting departments have adequate resources available; and that the request meets the Guidelines for Prioritization of Events and Facilities use at MECA.

#3: Confirmation Process

Most internal requests will receive a communication via a Google calendar invitation within two business days indicating next steps. Requests from outside groups, or requests involving complex resource management may take longer. Requests to reserve a room for a one-time meeting should receive confirmation very quickly.

If there are no space conflicts, you will receive a Google calendar confirmation for the requested space along with next steps on how to move forward with your planning. A Ceremonies and Events Committee contact will initiate email communication with the necessary departments or programs that need to be included as event partners. It is your responsibility to communicate directly with those departments or programs regarding any specific needs.  If a conflict is identified, you will receive an email with an explanation and an opportunity to reschedule or revisit your request with alternative solutions.

#4: Plan and Execute Your Event or Meeting

It is your responsibility to coordinate with any other partnering departments of programs and to be aware of and adhere to all College policies.

Event or Meeting Cancellation or Rescheduling

Please use the Cancellation or Rescheduling Form to initiate the cancellation or rescheduling of your meeting or event as soon as you become aware that the event needs to be changed.

Fill Out Cancellation Form