Welcome to MECA!

From all of us here at Maine College of Art, we are thrilled to welcome you to our community of artists! Our goal is to make the transition to MECA as easy and seamless as possible, so to that end we’ve created a checklist here for you to refer to throughout the registration process.

If you have any questions, concerns, or simply want to talk to someone, please feel free to reach out! We’ve included contact names and numbers with each step of the process below.

We look forward to welcoming you to campus in January!

Dates & Deadlines — Enrolling for Spring 2020

Important Dates for Incoming Students

Priority deadline for enrolling for Spring 2020
Sunday, December 1, 2019
After December 1, submit your enrollment fee as soon as possible to get registered for classes and next steps.

Priority deadline for housing applications
Sunday, December 1, 2019
After December 1, submit your housing fee as soon as possible for placement.

Bills due for Spring 2020
Friday, December 6, 2019

Move-in Day
Friday, January 10, 2020

BFA Orientation (required)
Friday, January 10–Sunday, January 12, 2020

First Day of BFA Classes!
Monday, January 13, 2020

Enrollment & Registration Checklist for Spring 2020

☐ BFA Enrollment Agreement

The BFA Enrollment Agreement contains the 2019–2020 tuition information, fee schedule, and refund policies. All new students must sign the form and return to the Admissions Office by December 15, 2019. Please note that we must have a copy with a physical student signature on it — photocopies and faxes cannot be accepted at this time.

Download the BFA enrollment agreement here
Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

☐ Immunization Form (or waiver)

According to Maine State Law, every post-secondary student born after 1956 must be immunized against the diseases of diphtheriameasles, mumps, rubella, and tetanus. You must submit proof of immunization before you can complete your registration and attend classes.

You may have your doctor fill out the form or they may simply fax the records to the Admissions Office at 207.699.5080. Please make sure it is filled out completely or it will not be accepted.

Download the immunization form here
Questions? Contact Julie Smith in the Registrar’s Office at 207.699.5057 or registrar@meca.edu

☐ Official High School Transcripts

In order to disperse your federal financial aid, MECA needs proof of your high school graduation; both first-time freshmen and transfer students will need to submit these. Please have your guidance counselor send an official copy to the Admissions Office — these can be either a physical copy with a seal or delivered through an official transcript service like Common App, Parchment, or National Student Clearing House.

Any of the following will fulfill this requirement:
+ Final high school transcript with printed graduation date
+ Official copy of GED, HISET, or other high school equivalency test

Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

☐ Official College Transcripts and AP Credit

Applicants who are completing or have completed college coursework will need to submit a transcript containing final grades to the Admissions Office in order for the coursework to be considered for placement. This applies to both transfer students as well as high school students who may be taking college classes. Transcripts can be either an official physical copy with a seal or delivered through an official transcript service like Common App, Parchment, or National Student Clearing House.

Applicants seeking Advanced Placement credits must submit official test scores to the Admissions Office, preferably no later than December 15, 2019. Maine College of Art awards credit for test scores of 4 or above.

Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

☐ Housing Deposit and Housing Application

On-campus housing is required for new first-time, first-year students. If you have not yet submitted the $200 housing fee and deposit, please submit this to the Admissions Office as soon as possible. (The $200 housing deposit includes a $100 one-time non-refundable housing placement fee and a $100 refundable housing security deposit.) After you submit your housing fee, please fill out the housing application online and submit.

Please note that both payment and the application are necessary to hold your place in on-campus housing. Housing applications will be considered on a first-come, first-served basis. 

To submit your housing fee and deposit online, click here
To submit your housing application, click here
Questions? Contact Jen Doebler, Dylan Brenner, or Jill Beuning at 207.699.5035 or housing@meca.edu

☐ Register for Classes

Registration for classes is a two step process, as outlined below:

  1. The registrar will send an email to the address we have on file that outlines how to set up your MyMECA account. This creates your meca.edu email address and a personalized web portal where you can make and obtain your class schedule, see your grades, get information about billing, and access your financial aid information.
  2. Once you set up your MyMECA account, you can choose your courses for Fall 2019. You’ll notice that some classes — those that are required for first-time freshmen — will be pre-selected, but you will be able to choose your electives and other open classes.

Log in to your MyMECA account here
View a visual tutorial for setting up your MyMECA account here
Questions? Contact Anne Dennison, Registrar, at 207.699.5054 or adennison@meca.edu, or Julie Smith, Assistant Registrar, at 207.699.5057 or jsmith@meca.edu

☐ Accepted Financial Aid Award Letter

You will receive an outline of your federal aid awards from the Financial Aid Office. Please carefully review your award letter — you may accept all, part, or none of the federally-awarded grant and loan money. When you have decided, please sign and return the form to the Financial Aid Office.

Please note: if you have been selected for verification, don’t worry! It’s completely normal and part of a random selection process that every school has. If you need help navigating this, please contact the Financial Aid Office.

You can download a blank financial aid award agreement form here
Questions? Contact Carri Frechette or Will O’Shea at 207.699.5074 or finaid@meca.edu

☐ Complete Entrance Counseling and Sign Master Promissory Note

In order to receive your Federal Direct Loan(s) funds please follow these steps. You will need your driver’s license , FSA ID (federal student aid ID, which you used for your FAFSA application), and two references with their names and addresses. If you like, you can preview each step by using the demo feature at the links below.

Step 1: Sign a Direct Loan Master Promissory Note (MPN)
A master promissory note is a legal document in which you promise to repay loans to the U.S. Department of Education, and which also outlines the terms for your loan.

  1. Go to www.studentloans.gov
  2. Sign in at the box in the upper right hand corner with your FSA ID
  3. Click on Complete Master Promissory Note in the middle of the page
  4. Select Subsidized/Unsubsidized

Step 2: Complete Federal Loan Entrance Counseling
Entrance counseling will help you understand your loan, types of loans and terms, options for finding free money, and borrowing limits. This step will take 20–30 minutes and must be completed in a single session. Other types of counseling are also available, including advice on managing finances, though these are not required.

  1. Go to www.studentloans.gov
  2. Sign in at the box in the upper right hand corner with your FSA ID
  3. Click on Complete Counseling
  4. Select Entrance Counseling

Questions? Contact Carri Frechette or Will O’Shea at 207.699.5074 or finaid@meca.edu

☐ Health Insurance (or waiver)

All enrolled students are required to have health insurance. If you do not already have health insurance, you will be billed for MECA’s insurance, which is $2,400 for the 20192020. The current insurance information can be viewed at crossagency.com/meca.

If you are already covered by outside health insurance, you can opt out of the health insurance charge — it will be waived on your student account. Information about opting out will come with the billing statement; beginning in July 2019, you will be able to visit crossagency.com/meca to opt out.

Questions? Contact Andrea Beam, Student Accounts Coordinator, at 207.699.5049 or billing@meca.edu

☐ Spring 2020 Tuition

Beginning in early June or once you are registered for classes, the Student Accounts Office will mail a bill to the home address we have on file for tuition, fees, and any related room and board costs less any financial aid, scholarships, grants, or other aid you may qualify for or have obtained. Payment is due in full by December 6, 2019. Students enrolling after that date will receive an updated payment due date and may be subject to an earnest deposit on tuition.

Please note that because you may not be assigned a housing option until after the bill is issued, the line item for housing costs may be an estimate — this cost will either be completely accurate or will only change slightly when the housing placements are finalized.

If you’d like to discuss payment plans, contact the Student Accounts Office to see which options may work best for you.

Questions? Contact Andrea Beam, Student Accounts Coordinator, at 207.699.5049 or billing@meca.edu

☐ Applying for Outside Scholarships

The Financial Aid Office compiles an extensive list of outside and independent scholarships for which MECA students are often competitive. We highly recommend you take some time to apply for these scholarships that can reduce the cost of attendance.

In addition, students often say they have the most success with sources that offer local scholarships. These include, for example, family members’ (immediate and extended) employers, civic organizations such as local chapters of Rotary clubs, and religious organizations such as Knights of Columbus. Be sure to check at your local high school, town hall, library, and Chamber of Commerce for more possible scholarship opportunities.

You can access the most recent scholarship list here (last updated 12/5/2019)
Questions? Contact Carri Frechette or Will O’Shea at 207.699.5074 or finaid@meca.edu

☐ Visa Requirements for International Students

Once you have submitted your enrollment fee and submitted your DOF, MECA will issue you an I-20 form, which you will use to apply for your student visa at a US consulate or embassy.

You will need to submit the following documents to the Office of Admissions in order to receive your I-20:

  • Declaration of Finances (DOF) form (will be provided upon acceptance)
  • For your DOF to be processed we will need a scanned copy of your passport in color. You can send this with your completed DOF mail or send a digital copy.
  • The United States Citizen and Immigration Service requires that international applicants submit to MECA a declaration of finances (DOF) indicating that the applicant has financial resources adequate to provide for his or her expenses without resorting to unauthorized employment. The amount declared must reflect the total sum of tuition, fees and living expenses for one academic year of study and must be dated within one year of initial enrollment at MECA.
  • Verification of Finances (VOF)

All funds declared on the DOF must be substantiated by a verification of finances (VOF) from the student’s bank or sponsor’s bank. All documents must be in English and in U.S. dollars, or the bank must supply the current exchange rate. Official and original documentation must be provided. All supporting documentation must be dated within one year of initial enrollment at Maine College of Art.

Please note that it can take up to six weeks for an I-20 form to be processed and delivered. We encourage you to submit this documentation as soon as possible.

Questions? Contact Emily Brighi, International Student Counselor, at 207.699.5028 or ebrighi@meca.edu

 

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