Welcome to MECA&D!

From all of us here at Maine College of Art & Design, we are thrilled to welcome you to our community of artists! Our goal is to make the transition to MECA&D as easy and seamless as possible, so to that end we've created a checklist here for you to refer to throughout the registration process.

If you have any questions, concerns, or simply want to talk to someone, please feel free to reach out. We've included contact names and numbers with each step of the process below — as many of us are working remotely or in a hybrid model, emails can be faster in some cases.

Please note that the steps outlined below will begin once you have submitted your enrollment fee.

We look forward to welcoming you to campus in August!

Dates & Deadlines to begin classes at MEC&D in Fall 2023

Important Dates for Incoming Students

Monday, May 1, 2023

  • Priority deadline to enroll for Fall 2023
  • Priority deadline for Housing Deposit & Fees and Applications

June 2023

  • Registration begins for Fall 2023 classes, early June
  • Bills are mailed for Fall 2023 tuition, late June

Monday, July 24, 2023

  • Signed Financial Aid Award Letter due
  • Budget Worksheet for 2023–24 due
  • Tuition for Fall 2023 due
  • Master Promissory Note & Entrance Counseling due

Tuesday, August 1, 2023

  • BFA Enrollment Agreements due
  • Immunization Forms & COVID proof of vaccination due
  • Final High School Transcripts due
  • Final College Transcripts due (if transferring credits into MECA&D)
  • AP Credits and College Transcripts due (if credit is desired)

Thursday, August 24 — Sunday, August 27, 2023

  • Move-In for new and returning students (you will be assigned a specific move-in time in an email from Student Life)
  • Orientation for all new students

Monday, August 28, 2023

  • BFA classes begin!

Friday, December 1, 2023

  • Tuition for Spring 2024 due

Friday, December 15, 2023

  • BFA Fall semester ends

Enrollment & Registration Checklist for Fall 2023

⃞      1. Housing Deposit & Fee and Housing Application or request for on-campus housing exemption
⃞      2. Set up your MECA&D Email & Register for Classes (beginning in June)
⃞      3. Signed Financial Aid Agreement
⃞      4. Budget Worksheet
⃞      5. Fall 2023 Tuition Payment
⃞      6. Tuition payment planoptional
⃞      7. Health Insurance (or waiver)
⃞      8. BFA Enrollment Agreement
⃞      9. Immunization Record & Proof of COVID Vaccination (or waivers)
⃞      10. Financial Aid Master Promissory Note & Entrance Counseling
⃞      11. Official Final High School Transcripts with date of graduation
⃞      12. Official Final College Transcripts + AP Credits (if you are transferring credits)

1. Housing Deposit & Application or Housing Exemption

Housing is required for all first-year students. Please submit the Emergency Contact and Housing Form that can be found on your application status page. Once you submit the form, you’ll be directed to pay the $200 housing fee and deposit. (The $200 housing deposit includes a $100 one-time non-refundable housing placement fee and a $100 refundable housing security deposit.)

Please note that both payment and the housing form are necessary and must be received by August 1, 2023 to hold your place in on-campus housing. Housing applications will be considered on a first-come, first-served basis. Housing may not be guaranteed after August 1.

If you think you may qualify for a housing exemption and would like to request to live off-campus, please review the criteria here. You will be able to fill out exemption reasons on the Emergency Contact and Housing Form.

Questions? Contact Mel Adams at 207.699.5035 or studentlife@meca.edu

2. Set up your MECA&D Email & Register for Classes in June

Registration for classes is a two step process, as outlined below:

  1. The Registrar will send an email to your email address on file, beginning in June 2023. The email will include instructions to set up your MECA&D email. Once you set this up and go into your MECA&D email you will find an email with instructions to set up your MyMECA&D account where you can obtain your class schedule, see your grades, get information about billing, and access your financial aid information.
  2. The Registrar will be creating a schedule for you in late Spring which you will be able to view in your MyMECA&D account. First-year students starting in the fall semester are generally assigned most of their classes with the exception of a studio elective. For students transferring into MECA&D, the Registrar's Office will contact you by phone to create a schedule around the classes you transferred in from previous colleges.

View a visual tutorial for setting up your MyMECA&D account here
Log in to your MyMECA&D account here

Questions? Contact Anne Dennison, Registrar, at 207.699.5054 or adennison@meca.edu, or Allison Kisel, Assistant Registrar, at 207.699.5057 or akisel@meca.edu

3. Signed Financial Aid Agreement

You will receive an outline of your federal aid awards from the Financial Aid Office. Please carefully review your financial aid — you may accept all, part, or none of the federally-awarded grant and loan money. When you have decided, please sign the Financial Aid Agreement using the AdobeSign link, preferably by Monday, July 24, 2023. Please note: this form is not yet available; it will be linked here as soon as possible.

Please note: if you have been selected for verification, don't worry! It's completely normal and part of a random selection process done by the Department of Education. If you need help navigating this, please contact the Financial Aid Office.

Questions? Contact Carri Frechette or Will O'Shea at 207.699.5074 or finaid@meca.edu

4. Budget Worksheet

In order to help plan out your budget for the upcoming academic year, please fill out and return the BFA Budget Sheet provided here. This sheet, for new students, will let us know whether you would like to use a payment plan, loans, or other means of payment for your bill.

Please fill out and return the budget worksheet for new students by Monday, July 24, 2023.

You can download a blank budget sheet here.
Questions? Contact Tammy Jackson, Student Accounts Coordinator, at 207.699.5049 or billing@meca.edu

5. Fall 2023 Tuition

Beginning in June or once you are registered for classes, the Student Accounts Office will mail a bill to the home address we have on file for tuition, fees, and any related room and board costs less any financial aid, scholarships, grants, or other aid you may qualify for or have obtained. Payment is due in full by Monday, July 24, 2023. Students enrolling after that date will receive an updated payment due date and may be subject to an earnest deposit on tuition.

Please note that because you may not be assigned a housing option until after the bill is issued, the line item for housing costs may be an estimate — this cost will either be completely accurate or will only change slightly when the housing placements are finalized.

If you'd like to discuss payment plans, read on below and/or contact the Student Accounts Office to see which options may work best for you.

Questions? Contact Tammy Jackson, Student Accounts Coordinator, at 207.699.5049 or billing@meca.edu

6. Tuition Payment Plan and Tuition Insurance — optional

If you would like to pay your tuition using a payment plan, you can sign up for a monthly tuition payment plan with Nelnet Campus Commerce. For more information on payment plans available through Nelnet Campus Commerce, visit Nelnet.

Costs to Participate:
• $60 non-refundable enrollment fee per Semester
• $30 non-refundable returned payment fee, if a payment is returned

You may also consider learning more about tuition insurance, which reimburses tuition costs if you need to withdraw at any time during the semester for a covered reason, such as mental health conditions or serious illness. Visit this link to learn more and sign up.

Questions? Contact Tammy Jackson, Student Accounts Coordinator, at 207.699.5049 or billing@meca.edu

7. Health Insurance (or waiver)

All enrolled students are required to have health insurance. If you do not already have health insurance, you will be billed for MECA&D's insurance; the cost of the insurance for the 2022–2023 year was $2,675. (We will know the 2023–2024 year in June.) The current insurance information can be viewed at crossagency.com/meca-d.

If you are already covered by outside health insurance, you can opt out of the health insurance charge — it will be waived on your student account. Information about opting out will come with the billing statement; visit crossagency.com/meca-d to opt out.

Questions? Contact Tammy Jackson, Student Accounts Coordinator, at 207.699.5049 or billing@meca.edu

8. BFA Enrollment Agreement

The BFA Enrollment Agreement contains the 2023–2024 tuition information, fee schedule, and refund policies. All new students must sign the form and return to MECA&D via AdobeSign by Monday, August 1, 2023. Students must be 18 years of age or older to sign this form. This form will be available beginning in March 2023.

Please note: If you are turning 18 in Spring or Summer 2023, please wait to sign the enrollment agreement until after your 18th birthday or it will need to be resubmitted when you turn 18. This form will populate on your enrolled student checklist after your birthday. (Parents should not sign on behalf of students.)

If you will be not be 18 or older before August 15, 2023, our form will require the additional signature of a parent of guardian, and the link above will not be valid. (You will have to resign with your signature and a parent signature.) Please email Alexandra Anderson in the student accounts office at alexandra.anderson@meca.edu with your name and the name and email of a parent or guardian who will co-sign, and we will send you a separate, correct version of the form to sign digitally.

Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

9. Immunization Records & Proof of COVID Vaccinations

The following immunizations are required by Maine State Law for all post-secondary students born after 1956:

  • MMR 1 and 2: You must have two shots to be considered fully vaccinated against Measles, Mumps and Rubella.
  • Tetanus: You must have a Tdap or a Td booster shot administered within the past 10 years to be considered fully vaccinated against Tetanus.

Additionally, all MECA&D students must be fully vaccinated against COVID-19. Proof of vaccination can be a digital copy of your CDC COVID-19 vaccination card, or as part of your vaccination records from your doctor:

  • COVID-19
    • Two doses of the COVID-19 vaccine by Pfizer or Moderna, or one dose of Johnson & Johnson;
    • You must also have one booster shot from Pfizer, Moderna or Johnson & Johnson six months after initial vaccination to be considered fully vaccinated against COVID-19.

Proof of vaccination must be sent to admissions@meca.edu by Tuesday, August 1, 2023.

Medical exemptions can be considered with proper documentation; please reach out to studentlife@meca.edu as soon as possible for approval.

Download the immunization form here and upload it to your applicant status page when filled out.
Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

10. Financial Aid Master Promissory Note & Entrance Counseling — complete if you are receiving Direct Loans

If you are accepting a Direct Loan as part of your financial aid package, you will need to sign a Direct Loan Master Promissory Note and complete Direct Loan Entrance Counseling, both are done online. All students receiving Direct Loans need to complete both steps by Monday, July 24, 2023 or earlier.

You will need your driver’s license, FSA ID, and two references with their names and addresses.

In order to receive your Federal Direct Loan(s) funds please follow these steps:

Step 1: Sign a Direct Loan Master Promissory Note (MPN)

  1. Go to www.studentaid.gov
  2. Sign in at the box in the upper right hand corner with your FSA ID
  3. Click on "Complete Master Promissory Note" in the middle of the page
  4. Select Subsidized/Unsubsidized

Step 2: Complete Loan Entrance Counseling
Entrance counseling will help you understand your loan, types of loans and terms, options for finding free money, and borrowing limits. This step will take 20–30 minutes and must be completed in a single session. Other types of counseling are also available, including advice on managing finances, though these are not required.

  1. Go to www.studentaid.gov
  2. Sign in at the box in the upper right hand corner with your FSA ID
  3. Click on "Complete Counseling"
  4. Select "Entrance Counseling"

Questions? Contact Carri Frechette or Will O'Shea at 207.699.5074 or finaid@meca.edu

11. Official Final High School Transcripts

In order to disperse your federal financial aid, MECA&D needs proof of your high school graduation; both first-time freshmen and transfer students will need to submit these. Please have your guidance counselor send an official copy to the Admissions Office — these can be either a physical copy with a seal or delivered through an official transcript service like Common App, Parchment, or National Student ClearingHouse.

Any of the following will fulfill this requirement:
+ Final high school transcript with printed graduation date
+ Official copy of GED, HISET, or other high school equivalency test

Final transcripts are due by Tuesday, August 1, 2023.

Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

12. Official College Transcripts and AP Credit

Applicants who are completing or have completed college coursework will need to submit a transcript containing final grades to the Admissions Office in order for the coursework to be considered for placement. This applies to both transfer students as well as high school students who may be taking college classes. Transcripts can be either an official physical copy with a seal or delivered through an official transcript service like Common App, Parchment, or National Student Clearing House.

Applicants seeking Advanced Placement credits must submit official test scores to the Admissions Office, preferably no later than Tuesday, August 1, 2023. Maine College of Art & Design awards credit for test scores of 4 or above.

Questions? Contact Admissions at 207.699.5026 or admissions@meca.edu

Visa Requirements for International Students

Once you have submitted your enrollment fee and submitted your DOF, MECA&D will issue you an I-20 form, which you will use to apply for your student visa at a US consulate or embassy.

You will need to submit the following documents to the Office of Admissions in order to receive your I-20:

  • Declaration of Finances (DOF) form
  • For your DOF to be processed we will need a scanned copy of your passport in color. You can send this with your completed DOF mail or send a digital copy.
  • The United States Citizen and Immigration Service requires that international applicants submit to MECA&D a declaration of finances (DOF) indicating that the applicant has financial resources adequate to provide for his or her expenses without resorting to unauthorized employment. The amount declared must reflect the total sum of tuition, fees and living expenses for one academic year of study and must be dated within one year of initial enrollment at MECA&D.
  • Verification of Finances (VOF)

All funds declared on the DOF must be substantiated by a verification of finances (VOF) from the student’s bank or sponsor’s bank. All documents must be in English and in U.S. dollars, or the bank must supply the current exchange rate. Official and original documentation must be provided. All supporting documentation must be dated within one year of initial enrollment at Maine College of Art & Design.

Please note that it can take up to six weeks for an I-20 form to be processed and delivered. We encourage you to submit this documentation as soon as possible.

Questions? Contact Emily Brighi, International Student Counselor, at 207.699.5028 or ebrighi@meca.edu

Additional Resources for Enrolled Students

Recommended & Optional: Apply for Outside Scholarships

The Financial Aid Office compiles an extensive list of outside and independent scholarships for which MECA&D students are often competitive. We highly recommend you take some time to apply for these scholarships that can reduce the cost of attendance.

In addition, students often say they have the most success with sources that offer local scholarships. These include, for example, family members' (immediate and extended) employers, civic organizations such as local chapters of Rotary clubs, and religious organizations such as Knights of Columbus. Be sure to check at your local high school, town hall, library, and Chamber of Commerce for more possible scholarship opportunities.

You can access the most recent scholarship list here (last updated 12/2021)
Questions? Contact Carri Frechette or Will O'Shea at 207.699.5074 or finaid@meca.edu

Orientation Questions?

See everything you need to know about preparing for classes, living in the residence halls, and more at our Orientation page!