Welcome to MECA&D!

From all of us here at Maine College of Art & Design, we are thrilled to welcome you to our community of artists! Our goal is to make the transition to MECA&D as easy and seamless as possible, so we've created a checklist here for you to refer to throughout the registration process.

If you have any questions, concerns, or want to talk to someone, please feel free to reach out! We've included relevant contact information with each step of the process below.

We look forward to welcoming you to campus in July!

Dates & Deadlines — Enrolling for Summer/Fall 2022

Important Dates for Incoming MAT Students

Friday, May 20, 2022

  • Priority Enrollment Deadline
  • Priority deadline for Housing Deposit & Fee and Housing Applications

Friday, June 3, 2022

  • Bills mailed to enrolled students
  • Housing assignments determined for on-campus students

Friday, July 1, 2022

  • Bills due for Summer/Fall 2022 semester
  • MAT Enrollment Agreement due
  • Proof of Immunizations due (MMR, Tdap, COVID-19)

Friday, July 29, 2022

  • Residence halls open for on-campus students
  • Orientation begins

Monday, August 1, 2022

  • MAT Summer/Fall classes begin

Friday, November 11, 2022

  • Bills due for Winter/Spring 2023 semester

Friday, December 2, 2022

  • MAT Summer/Fall classes end

Wednesday, December 7, 2022

  • MAT Winter/Spring classes begin

Enrollment & Registration Checklist for Summer/Fall 2022

⃞      1. MAT Enrollment Agreement
⃞      2. Immunization Record & Proof of COVID Vaccination (or waiver)
⃞      3. Housing Deposit & Fee and Housing Application
⃞      4. Signed Financial Aid Agreement
⃞      5. Summer/Fall 2022 Tuition Payment
⃞      6. Tuition payment plan — optional
⃞      7. Health Insurance (or waiver)
⃞      8. Official Final College Transcripts (if you are completing coursework in Spring 2022)
⃞      9. Set up your MyMECA&D account
⃞      10. Fingerprinting

☐ MAT Enrollment Agreement

The MAT Enrollment Agreement contains the 2022–2023 tuition information, fee schedule, and refund policies. All new students must sign the form and return to MECA&D via AdobeSign by July 1, 2022

Questions? Contact Joel Tsui, Graduate Admissions Coordinator at 207.420.0022 or joel.tsui-staff@meca.edu

☐ Immunization Records & COVID Proof of Vaccination

The following immunizations are required by Maine State Law for all post-secondary students born after 1956:

  • MMR 1 and 2
    • You must have two shots to be considered fully vaccinated against Measles, Mumps and Rubella.
  • Tetanus
    • You must have a Tdap or a Td booster shot administered within the past 10 years to be considered fully vaccinated against Tetanus.

Additionally, all MECA&D students must be fully vaccinated against COVID-19. Proof of vaccination can be a digital copy of your CDC COVID-19 vaccination card, or as part of your vaccination records from your doctor:

  • COVID-19
    • Two doses of the COVID-19 vaccine by Pfizer or Moderna, or one dose of Johnson & Johnson;
    • You must also have one booster shot from Pfizer, Moderna or Johnson & Johnson six months after initial vaccination to be considered fully vaccinated against COVID-19.

You may have your doctor fill out our immunization form (also linked above) or they may fax the records to the Admissions Office at 207.699.5080. Please make sure it is filled out completely or it will not be accepted.

Immunization records are due by July 1, 2022. You will not be able to begin classes without proof of immunization.

Medical exemptions are only considered with proper documentation; please reach out to studentlife@meca.edu as soon as possible before July 1 to make arrangements.

Download the immunization form here
Questions? Contact Joel Tsui, Graduate Admissions Coordinator at 207.420.0022 or joel.tsui-staff@meca.edu

☐ Housing Deposit and Housing Application

Please submit the Emergency Contact and Housing Form that can be found on your application status page; if you would like to request on-campus housing, please do so on this form. If you indicate you'd like on-campus housing, you’ll be directed to pay the $200 housing fee and deposit upon submitting this form. (The $200 fee includes a $100 one-time non-refundable housing placement fee and a $100 refundable housing security deposit.)

Both the housing fee and the completed form are necessary to hold your place in on-campus housing. Housing forms will be considered on a first-come, first-served basis, and are due no later than May 20, 2022.

Questions? Contact Jen Doebler, Associate Dean of Student Life, at 207.699.5035 or studentlife@meca.edu

☐ Accepted Financial Aid Award Letter

You will receive an outline of your federal aid awards from the Financial Aid Office. Please carefully review your award letter — you may accept all, part, or none of the federally-awarded grant and loan money. When you have decided, please sign and return the form to the Financial Aid Office.

Please note: if you have been selected for verification, don't worry! It's completely normal and part of a random selection process that every school has. If you need help navigating this, please contact the Financial Aid Office.

Questions? Contact Carri Frechette or Will O'Shea at 207.699.5074 or finaid@meca.edu

☐ Summer/Fall 2022 Semester Tuition Payment

Roughly eight weeks before the start of the semester, the Student Accounts Office will mail a bill for Summer/Fall 2022 tuition, fees, and any related room and board costs less any financial aid, scholarships, grants, or other aid you may qualify for or have obtained. Students enrolling after bills have initially been mailed will receive an updated payment due date and may be subject to an earnest deposit on tuition.

If you'd like to discuss payment plans, contact the Student Accounts Office to see which options may work best for you.

Questions? Contact Alexandra Anderson, Student Accounts Specialist, at 207.699.5020 or billing@meca.edu

☐ Tuition Payment Plan — optional

If you would like to pay your tuition using a payment plan, you can sign up for a monthly tuition payment plan with Nelnet Campus Commerce. For more information on payment plans available through Nelnet Campus Commerce, visit Nelnet.

Costs to Participate:
• $60 non-refundable enrollment fee per Semester
• $30 non-refundable returned payment fee, if a payment is returned

Questions? Contact Alexandra Anderson, Student Accounts Specialist, at 207.699.5020 or billing@meca.edu

☐ Health Insurance (or waiver)

All enrolled students are required to have health insurance. Students without health insurance will be billed and provided coverage under MECA&D’s insurance. The cost of the insurance for the 2021–2022 year was $2,950. (We will know the 2022–2023 information soon and will update.) The current insurance information can be viewed at crossagency.com/meca or on this downloadable health insurance PDF.

If you are already covered by outside health insurance, you can opt out of the health insurance charge — it will be waived on your student account. Information about opting out will come with the billing statement; you will be able to visit crossagency.com/meca beginning in June to opt out.

Questions? Contact Alexandra Anderson, Student Accounts Specialist, at 207.699.5020 or billing@meca.edu

☐ Official College Transcripts

Applicants who are currently completing coursework in the Spring 2022 semester, or have submitted unofficial transcripts during the admission process must submit final college transcripts with final grades and, if completing undergraduate studies, a graduation date before entering the MAT program in Summer/Fall 2022.

Please submit an official copy to the Admissions Office as soon as they are available — these can be either a physical copy with a seal or delivered electronically to admissions@meca.edu through an official transcript service such as Common App, Parchment, or National Student Clearinghouse.

Physical copies can be mailed to:
Maine College of Art & Design
Attn: MAT Admissions
522 Congress Street
Portland, ME 04101

Questions? Contact Joel Tsui, Graduate Admissions Coordinator at 207.420.0022 joel.tsui-staff@meca.edu

☐ Setting up your MECA&D email account

Beginning in June, we'll send you an email to set up your official MECA&D email address. The registrar will send an email to the address we have on file that outlines how to set up your MyMECA&D account. This creates your @meca.edu email address and a personalized web portal where you can view your class schedule, see your grades, get information about billing, and access your financial aid information.

Log in to your MyMECA&D account here

Please make a habit of using your MECA&D email, as all communications will move to your student email address with no exceptions.

Questions? Contact Julie Smith, Assistant Registrar, at 207.699.5057 or registrar@meca.edu

☐ Fingerprinting

Anyone who works with children in a school setting is required by law to be fingerprinted through a process approved by the Maine Department of Education. Complete these steps before MAT Orientation:

1. Make an appointment with IdentoGO. There is a $55 fee.
2. Print and send the approval application to the Department of Education. A $15 non-refundable fee is to be sent with this application. Make check payable to: Treasurer, State of Maine.
3. Upon approval, the state will upload credentials on their site. For proof of credentials please check application status through the NEO System.

☐ Visa Requirements for International Students

Once you have submitted your enrollment fee and submitted your Declaration of Finances (DOF), MECA&D will issue you an I-20 form, which you will use to apply for your Student Visa at a US consulate or embassy.

You will need to submit the following documents to the Office of Admissions in order to receive your I-20:

The United States Citizen and Immigration Service requires international applicants to submit a DOF to MECA&D indicating that the applicant has financial resources adequate to provide for his or her expenses without resorting to unauthorized employment. The amount declared must reflect the total sum of tuition, fees and living expenses for one academic year of study and must be dated within one year of initial enrollment at MECA&D.

Funds declared on the DOF must be supported by a VOF. This can be a bank statement either from your own bank, or your sponsor's bank (e.g. your parents or your partner). All documents must be in English, and the funds declared should be in US dollars or the equivalent under current exchange rates supplied by the bank. The VOF must be dated within a month of submission.

Please note that it can take up to six weeks for an I–20 form to be processed and delivered. We encourage you to submit this documentation as soon as possible.

Questions? Contact Emily Brighi, International Student Counselor, at 207.699.5028 or ebrighi@meca.edu.