Half-time Receptionist

Half-time Receptionist

Maine College of Art (MECA) is seeking to hire a half-time receptionist. This is a job-share position for two full days and one ½ day per week. Responsibilities include greeting visitors to the College and providing them with accurate information; answering phones; monitor entrance to the College and provide front line security for appropriate access; assisting students, faculty, staff and the public in various ways; and administrative duties as assigned.

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Responsibilities

  • Greet visitors and direct to MECA’s galleries and offices as appropriate.
  • Support College enrollment by providing excellence in service to current and prospective students and their families.
  • Provide security to the building by monitoring access to the building by students, employees and the public, ensuring visitors policies are followed, and coordinating with other employees, and very occasionally the police, when security issues arise.
  • Answer phone calls and transfer to the appropriate department.
  • Knowledge of College programs and protocols.
  • Hire, schedule and manage figure models for the College.
  • Other administrative duties as assigned.

Required Qualifications

  • Excellent interpersonal skills.
  • Ability to work independently and collaboratively.
  • Excellent judgement.
  • Experience working with technology.

Preferred Qualifications

  • Bachelor’s degree.
  • Previous experience in higher education.
  • Understanding and/or appreciation of art and design.

Compensation

Hourly rate between $16–$18

To Apply

Please send a cover letter and resume to employment@meca.edu, or mail to Human Resources, Maine College of Art, 522 Congress St., Portland 04101.

Admissions Counselor

Admissions Counselor

Maine College of Art seeks an enthusiastic and team-oriented individual to join the Admissions Department in a full-time position. Responsibilities include extensive travel, high school visits and presentations, prospective student interviews, portfolio reviews, data entry, light office work and participation in both on/off campus events. The ideal candidate will have a visual arts background, the ability to effectively communicate to a variety of audiences, and a valid driver’s license.

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Basic Function

The Admissions Counselor’s primary responsibility is the recruitment of new students to Maine College of Art and assisting the institution in achieving yearly enrollment goals.

Responsibilities

  • Review applications, credentials and portfolios for admission to the College
  • Counsel students and parents through the decision-making process including housing, financial aid, and scholarship opportunities
  • Responsible for managing a specific recruitment territory
  • Schedule classroom presentations, guidance counselor visits and attend recruitment events
  • Consistently meet or exceed measurable enrollment goals and objectives
  • Participate in the planning of on and off campus recruitment events, i.e. Open Houses and Admitted Student Days
  • Conduct classroom visits and presentations at high schools and community colleges
  • Participate in all on campus recruitment events
  • Provide campus tours when necessary
  • Conduct on campus interviews and portfolio reviews
  • Perform extensive seasonal travel, including nights and weekends
  • Represent the college at portfolio days, college fairs, college nights, and other recruitment
    activities as assigned
  • Responsible for other administrative duties as assigned by Admissions Management team

Qualifications

  • Minimum of a Bachelor’s degree preferably with a visual arts focus. Strong preference will be given to alumni of one of MECA’s degree programs
  • Demonstrated ability to interact effectively in both a counseling and public relations capacity with prospective students and the community
  • Ability to think critically and solve complex problems
  • Ability to work independently as well as collaboratively
  • Organizational ability, high energy, and creative initiative
  • Knowledge of the offerings of the College and an understanding of the mission of the College
  • Entry-level knowledge of the principles of counseling and marketing preferred
  • Knowledge of Apple products and software, and experience working with database systems and Google Drive
  • Strong interpersonal skills including strong verbal and written communication skills required
  • Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community
  • Willingness to work a flexible schedule which includes extended travel a must
  • Excellent sense of humor
  • Valid driver’s license required

Compensation

Annual Salary – commensurate with experience; Health, Dental, vacation, sick, and retirement benefits

Application Procedure

Applications will be reviewed beginning immediately and will be accepted until an appointment is made. Candidates should submit:

  1. letter of interest
  2.  a current resume
  3. the names and contact information for three references

Electronic applications only, please. Documents should be in .doc (word) or .pdf format. Place “[Your Name], Admissions Counselor” in the subject line. Attach documents to an email and send to employment@meca.edu.  Applications may be mailed to Human Resources, Maine College of Art, 522 Congress St., Portland, ME 04101. Applications are kept confidential until on-campus interviews. No phone calls please.

Accounts Receivable-Student Billing Coordinator

Accounts Receivable-Student Billing Coordinator

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community. Maine College of Art does not discriminate on the basis of race, color, religion, creed, national or ethnic origin, gender, sexual orientation, age or disability in hiring and employment policies and encourages candidates of diverse backgrounds to apply.

Basic Function

This position will coordinate and facilitate the customer service for student and parent billing and payment inquiries and concerns in a professional and timely manner. Responsibilities include managing the student billing process for all programs, interacting with students and parents regarding billing statements and payment options, accounts receivable collections for all programs, working with third party vendors, and administering the Federal Perkins Loan program.

Responsibilities

  1. Student Billing: Maintain the student billing software including student information, tuition and housing charges, handling refunds in compliance with Federal Regulations and Title IV funding, student health insurance, payments and credits. Responsible for all communication and data sharing with the third party payment plan vendor (TMS) and monitor activity. Provide excellent customer service by responding to requests from students and parents for information regarding billing, payment options and policies. Ensure the timely issuance of all billing statements and account collections using Jenzabar reports.
  2. Collections: Manage past due accounts for current students and collection activity for former students. This includes assigning accounts to collection agencies, negotiating settlements and maintaining timely reports on collection activity.
  3. Federal Perkins Loan Program: Interface with the third party vendor in matters of billing and policy, collections, and negotiated settlements. Record federal loan consolidations.
  4. Other Duties: Update the meal plan software Blackboard, issue and record short term Osher loans, verify student deposits and transcript clearing requests. Collaborates closely with the Registrar and Financial Aid staff.

Qualifications

  1. Minimum of an Associate’s Degree and 3-5 years Accounts Receivable and/or Accounting experience; Bachelor’s degree preferred.

  2. Must have excellent customer service, organizational and leadership skills.

  3. Computer literacy including MS Word, Excel & Adobe PDF, as well as clear and precise written and oral communication skills are required.  Knowledge of Google docs a plus.

  4. A working knowledge of general accounting rules, accounts receivable procedures and best practices.

  5.  Must be detail oriented, with effective problem solving, analytical and critical thinking, reconciliation and conflict resolution.

  6. Prior college billing experience and/or familiarity with Federal financial student aid is desirable.  

  7. Must be self-motivated, possess proven customer service skills and be able to work independently.

Compensation

Salary range $42,000–$47,000; Health, Dental, Vacation/Sick Leave, Retirement Benefits

To Apply

Applications will be reviewed beginning immediately and will be accepted until an appointment is made. Candidates should submit a letter of interest, a current resume and contact information for three references. Electronic applications encouraged. Documents should be in .doc (Word) or .pdf format. Place “[Your Name], Student Accounts Coordinator” in the subject line. Attach documents to an email and send to employment@meca.edu.

Applications may be mailed to Human Resources, Maine College of Art, 522 Congress St., Portland, ME 04101. Applications are kept confidential until on-campus interviews. No phone calls please.

 

Institution

Maine College of Art is an independent college of art and design located in the center of the thriving arts district of Portland, Maine. Established in 1882, the College currently enrolls approximately 500 students, the majority of whom are in the undergraduate program. About 1,200 students take classes through MECA’s Continuing Studies Program annually. MECA’s Institute of Contemporary Art serves a critical regional role in its commitment to presenting contemporary, provocative work by living artists from Maine and around the globe. The Joanne Waxman Library is one of the largest independent libraries in Northern New England.

MECA is characterized by its intimate learning community, its interdisciplinary nature and the breadth of its programs. It confers the degrees of Bachelor of Fine Arts in eleven majors, Master of Fine Arts in Studio Art, Master of Arts in Teaching, and the Salt Graduate Certificate in Documentary Studies. Our goal at MECA is to teach each student how to transform aspirations and values into a creative practice that serves as the foundation for a lifelong pursuit of personal and professional goals.

Maine College of Art is accredited by the New England Association of Schools and Colleges (NEASC) and the National Association of Schools of Art and Design (NASAD). The College’s accreditation status with both agencies was renewed in 2016.

Institutional Values

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. These principles serve as another catalyst for MECA students, faculty and staff to become the critically engaged citizens upon whom our world depends. MECA seeks to cultivate a learning environment that prepares students to thrive in a diverse and global community by systematically and intentionally designing curricular and co-curricular initiatives that engage and reflect a wide range of perspectives and themes.

MECA welcomes students, faculty and staff of every age, race, class, gender identity and expression, sexual orientation, national origin, ethnicity, faith, religion, veteran status, mental, and physical ability. We also encourage all members of the MECA community to participate in opportunities which address larger cultural inequalities and inequities and to think critically about their impact on our college community and larger world.