Director of Business Services

Learn More: Director of Business Services

Maine College of Art is currently seeking an experienced professional to join its staff as Director of Business Services to oversee the College’s accounting and financial operations. Reporting to the Executive Vice-President, the Director leads a team of five staff members to provide various business services to the internal and external community including accounts payable, student billing and receivables, payroll and HR, retirement plan administration and financial reporting.

Key Responsibilities

  • Assure internal controls and integrity of accounting procedures and systems.
  • Provide financial reports for management. Perform internal analysis including budget projections and net contribution analysis.
  • Manage the administrative software system and create general ledger and database queries.
  • Assist in the development and administration of the annual operating budget.
  • Responsible for providing the reports used by the external auditors to complete the annual financial statements, the Form 5500 and the annual Financial Aid audit.
  • Monitor and record the performance and use of the endowment fund
  • Prepare and monitor reports to various Federal and State Agencies.
  • Monitor bank accounts and manage cash as necessary.
  • Draw the appropriate cash and reconcile the activity in the DOE federal accounts working closely with the Financial Aid Office and the external auditors to assure compliance with all Federal regulations.
  • Contribute reports and participate at various board committee meetings.
  • Ongoing assessment of insurance and risk management programs.
  • Communicate with the retirement plan vendors, provide annual notices and reports, and participate in the performance evaluation of the investment options offered.
  • Maintain capital budgets, fixed asset reports, and depreciation schedules.
  • Contribute to MECA’s success by developing departmental and individual staff goals, measuring results, rewarding achievements or taking corrective action, as necessary.

Qualifications

An advanced degree in business, education administration, or related fields is preferred. Candidates must possess a Bachelor's degree (B. A.) with a minimum of five years of supervisory experience in accounting and finance. A comprehensive working knowledge of report writing software and non-profit accounting is desirable.

The successful Director will be energetic and well organized and will be appreciative of the values and cultures within institutions of higher education. Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Compensation

Annual Salary: $72,000–$80,000; Competitive benefits package including health, dental, vacation, sick, and retirement benefits.

Application Procedure:

Applications will be reviewed beginning immediately and will be accepted until an appointment is made. Candidates should submit:

  1. letter of interest
  2. a current resume
  3. the names and contact information for three references

Electronic applications only, please. Documents should be in .doc (word) or .pdf format. Place “[Your Name], Director of Business Services” in the subject line. Attach documents to an email and send to employment@meca.edu. Applications are kept confidential until on-campus interviews. No phone calls please.

Pre-College Coordinator

Learn More: Pre-College Coordinator

Position Overview

Maine College of Art (MECA) is seeking to hire a Program Coordinator for its summer Pre-College Program.The Program Coordinator is a live-on position that will supervise all aspects of the co-curricular experience for 60-75 high school students enrolled in the 3-week summer Pre-College Program. This includes managing the residential experience, all non-academic programming, supervision of RAs, enforcement of College policy, 24/7 on-call and emergency response responsibilities, supporting academic components, and working with MECA faculty and staff, as needed.

About MECA’s Pre-College Program

The residential Pre-College program provides high school students with the skills to embark on a rigorous study of the arts. Pre-College is open to students who have completed their sophomore, junior or senior year of high school. Students customize their individual Pre-College program by choosing two majors from the following media: Painting, Commercial Illustration, Comic & Graphic Novel Illustration, Children’s Book Illustration, Ceramics, Music, Fashion & Textile Design, Metalsmithing & Jewelry Design, Printmaking, Photography, Woodworking & Furniture Design.

For more information visit: meca.edu/pre-college

Duties & Responsibilities

  1.  General Responsibilities:
    1. Actively participate in Pre-College Program Coordinator training prior to arrival of the Resident Assistant (RA) staff
    2. Participate in a rotating 24/7 on call schedule, including night and weekend hours
    3. Maintain an active presence with the Pre-College students in the residential community
    4. Counsel and advise students and refer to campus or community resources as necessary
  2. Administrative
    1. Maintain the Pre-College activities budget
    2. Plan and facilitate move-in day and Pre-College Orientation
    3. Attend weekly faculty meetings to address student concerns
    4. Work with the Office of Student Life to coordinate administrative functions of the program including keys, Room Inspection Forms, and facilities needs
    5. Document & report non-emergency conduct issues, student concerns and facilities issues to appropriate departments in a timely manner
    6. Serve as a student conduct hearing officer for minor policy infractions
  3. Programming
    1. With the support of the RAs, plan and implement programming for the Pre-College students with a balance of educational and social opportunities, including nights and weekends
    2. Plan and maintain the activities calendar of the Pre-College schedule
    3. Coordinate details of co-curricular programming such as transportation, signage, and supplies
  4. Supervision
    1. Each coordinator will directly supervise, train, and evaluate 3-4 Pre-College Resident Assistants
    2. Along with the Assistant Directors of Student Life, plan and facilitate Pre-College RA training
    3. Ensure effective RA job performance by providing regular one on one meetings, follow up on issues or concerns, and providing feedback to RAs regarding performance
    4. Lead RA staff meetings, as necessary, to clearly and effectively disseminate information
    5. Be the primary liaison between RA staff and Continuing Studies, Student Life, and other MECA departments

Supervision Received

Pre-College Program Coordinators will be supervised by the Assistant Director of Student Life in the Office of Student Life at MECA.

Required Qualifications:

  • Currently enrolled in graduate level program relating to Education, Counseling, or Student
  • Affairs/Higher Education Administration
  • Strong skills and experience in programming and event planning
  • Be able to communicate effectively with a variety of people including high school students, student staff, parents, colleagues, and faculty
  • Ability to be flexible, adaptive, positive, and commitment to creating an inclusive community
  • Working knowledge of Google Docs
  • Valid driver’s license for the duration of the internship

Preferred Qualifications

  • Enrollment in a graduate level program at an accredited college or university
  • Understanding and/or appreciation of art and design
  • Experience with counseling, mentoring, or advising
  • Previous residence life experience

Compensation

  • $2,000 stipend
  • Partially furnished on-campus apartment
  • Meal plan for the duration of the Pre-College Program

Terms of Internship

Internship begins June 26, 2017 and ends August 4, 2017 unless adjusted by mutual agreement. Program Coordinators will work 40 hours per week with significant evening and weekend hours.

To Apply

Please send a cover letter, resume, and 3 references to studentlife@meca.edu. Position open until filled. Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Institution

Maine College of Art is an independent college of art and design located in the center of the thriving arts district of Portland, Maine. Established in 1882, the College currently enrolls approximately 440 students. In addition, about 1200 students take classes through MECA’s Continuing Studies program annually. MECA’s Joanne Waxman Library is an important public resource of art and design oriented books and periodicals for the region. The Institute of Contemporary Art at MECA is a vibrant site for the exhibition of contemporary art.

MECA is characterized by its intimate learning community, its interdisciplinary nature, and the breadth of its programs. It confers the degrees of Bachelor of Fine Arts, Master of Arts in Teaching, Master of Fine Arts in Studio Art, and Salt Graduate Certificate in Documentary Studies. MECA employs approximately 100 faculty and staff. The College’s BFA program offers eleven majors and three minors. MECA’s MFA is an innovative two-­year low residency program with approximately thirty students. The mission of the college is to educate artists for life: we believe in the transformational power of an arts education to serve as the foundation for a lifelong pursuit of personal and professional goals.

MECA combines a rigorous interdisciplinary curriculum, immersive studio practice, and wealth of professional development opportunities to provide an educational experience that embodies artistic excellence, civic engagement, and creative entrepreneurship. Maine College of Art is accredited by the New England Association of Schools and Colleges and the National Association of Schools of Art and Design, and is a member of the Association of Independent Colleges of Art and Design.

Maine College of Art does not to discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.