Maine College of Art invites applications for a full-time role as Administrative Coordinator of Continuing and Professional Studies with duties commencing immediately. The Administrative Coordinator of Continuing and Professional Studies provides a high level of customer service and coordination to our pre-college and non-matriculated student population, as well as administrative support to the Director of Continuing Studies and the department’s extended faculty and staff. This position is responsible for data collection and tracking, Ecommerce, reporting, special workshops, youth programming, and other duties as assigned.
Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.
The role of the Administrative Coordinator of Continuing and Professional Studies is primarily to provide customer service and logistical administrative support to all aspects of continuing studies courses offered year-round through Maine College of Art, including the pre-college program, MECA’s summer camps, and community enrichment courses.
The right candidate will have excellent interpersonal skills with community members, faculty, staff, and students and, in the case of minors, students’ parents. This role requires a person to be proactive and supportive with an ability to trouble-shoot problems related to bookkeeping, logistics, event-planning, and scheduling.
Excellent communication skills are needed to keep ongoing and special projects running on schedule while accommodating shifting priorities. The successful candidate will have the ability to work in a fast-paced office and handle multiple assignments at one time. They must be able to effectively manage their own time and meet deadlines independently.
Ideally, this candidate will have demonstrated experience with Excel, Google Apps for Education, Jenzabar, Adobe Creative Suite, and BigCommerce. Preference will be given to candidates who have demonstrable experience developing and maintaining spreadsheets, accounts payable and receivable, websites, credit card authorizations, batch-reporting, social media marketing, editing and proofing, scheduling and enrollments, record-keeping, and designing flyers and catalogues.
Due to the nature of the position, occasional nights and weekends are required to support the program. Generally, this role works in a traditional office setting, Monday-Friday, from 8am-4:30pm. This role reports to the Director of Continuing Studies.
A bachelor’s degree is required. Experience working in an educational setting is preferred, with particular emphasis on community or adult education settings and with youth programs. Excellent writing and organizational skills are essential as is technical proficiency in a wide variety of software applications.
Compensations & Benefits
A comprehensive benefits package is offered, including health, dental, vacation, sick and retirement benefits. The approximate salary range for this position is $36,000 to $42,000, commensurate with experience.
Applications will be reviewed upon receipt and until the position is filled. Candidates who submit their materials by October 18, 2019, are assured full consideration. Digital applications are preferred.
In one PDF file not to exceed 25MB, please submit:
- an application letter that describes how the candidate’s experience, accomplishments and qualifications intersect with the position;
- a resumé;
- a diversity statement;
- the names and contact information of three professional references
Attach the PDF to an email and send to firstname.lastname@example.org. Place “ACCPS: [Your Name]” in the Subject Line.
Applications may be mailed to Human Resources, Maine College of Art, 522 Congress St., Portland, ME 04101. Applications will be kept confidential until search finalists’ campus visits.
Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.