Program Coordinator of Continuing & Professional Studies

Description: Program Coordinator of Continuing & Professional Studies

Position Summary

Maine College of Art is currently reviewing applications for a full-time role as Program Coordinator of Continuing and Professional Studies with duties commencing February 1, 2020. The Program Coordinator of Continuing and Professional Studies provides a high level of customer service and coordination to our pre-college and non-matriculated student population, as well as administrative support to the Director of Continuing Studies and the department’s extended faculty and staff. This position is responsible for class registrations and grade sheets, precollege promotion and support, maintaining course and instructor information, supporting faculty, recruiting students and faculty to programs, and social media page administration for continuing and professional studies’ programs.

Job Responsibilities

The role of the Program Coordinator of Continuing and Professional Studies is primarily to provide customer service and logistical administrative support to all aspects of continuing studies courses offered year-round through Maine College of Art, including the pre-college program, MECA’s summer camps, and community enrichment courses.

The right candidate will be highly customer-service driven and have excellent interpersonal skills with community members, faculty, staff, and students and, in the case of minors, students’ parents. This role requires a person to be proactive and supportive to programs, including special studio set-ups and supply coordination. This particular role will have a special emphasis on PreCollege, which is a credit-bearing program available for three weeks each summer to high school students.

Excellent communication skills are needed to keep ongoing and special projects running on schedule while accommodating shifting priorities. The successful candidate will have the ability to work in a fast-paced office and handle multiple assignments at one time. They must be able to effectively manage their own time and meet deadlines independently.

Ideally, this candidate will have demonstrated experience with Excel, Google Apps for Education, Adobe Creative Suite, and social media promotions. Preference will be given to candidates who have demonstrated success managing social media channels for events and programs.

Due to the nature of the position, occasional nights and weekends are required to support the program. Generally, this role works in a traditional office setting, Monday-Friday, from 8:00 – 4:30. This role reports to the Director of Continuing Studies.

Job Qualifications

A bachelor’s degree is required. Experience working in an educational setting is preferred, particularly in college transition, higher education, or adult and community education settings. Excellent writing and organizational skills are essential as is technical proficiency in a wide variety of software applications.

Compensations & Benefits

A comprehensive benefits package is offered, including health, dental, vacation, sick and retirement benefits. Salary is commensurate with experience.

Application Procedure

Applications will be reviewed upon receipt and until the position is filled. Digital applications are required.

In one PDF file not to exceed 25MB please include:

  1. an application letter that describes how the candidate’s experience, accomplishments and qualifications intersect with the position;
  2. a resumé;
  3. a diversity statement;
  4. the names and contact information of three professional references.

Attach the PDF to an email and send to employment@meca.edu. Place “PCCPS: [Your Name]” in the Subject line. Applications will be kept confidential until search finalists’ campus visits.

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. The successful candidate will have demonstrated experience working with diverse populations, and supporting an inclusive and equitable community. Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.

Administrative Coordinator of Continuing and Professional Studies

Description: Administrative Coordinator of Continuing and Professional Studies

Position Summary

Maine College of Art invites applications for a full-time role as Administrative Coordinator of Continuing and Professional Studies with duties commencing immediately. The Administrative Coordinator of Continuing and Professional Studies provides a high level of customer service and coordination to our pre-college and non-matriculated student population, as well as administrative support to the Director of Continuing Studies and the department’s extended faculty and staff. This position is responsible for data collection and tracking, Ecommerce, reporting, special workshops, youth programming, and other duties as assigned.

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Job Responsibilities

The role of the Administrative Coordinator of Continuing and Professional Studies is primarily to provide customer service and logistical administrative support to all aspects of continuing studies courses offered year-round through Maine College of Art, including the pre-college program, MECA’s summer camps, and community enrichment courses.

The right candidate will have excellent interpersonal skills with community members, faculty, staff, and students and, in the case of minors, students’ parents. This role requires a person to be proactive and supportive with an ability to trouble-shoot problems related to bookkeeping, logistics, event-planning, and scheduling.

Excellent communication skills are needed to keep ongoing and special projects running on schedule while accommodating shifting priorities. The successful candidate will have the ability to work in a fast-paced office and handle multiple assignments at one time. They must be able to effectively manage their own time and meet deadlines independently.

Ideally, this candidate will have demonstrated experience with Excel, Google Apps for Education, Jenzabar, Adobe Creative Suite, and BigCommerce. Preference will be given to candidates who have demonstrable experience developing and maintaining spreadsheets, accounts payable and receivable, websites, credit card authorizations, batch-reporting, social media marketing, editing and proofing, scheduling and enrollments, record-keeping, and designing flyers and catalogues.

Due to the nature of the position, occasional nights and weekends are required to support the program. Generally, this role works in a traditional office setting, Monday-Friday, from 8am-4:30pm. This role reports to the Director of Continuing Studies.

Job Qualifications

A bachelor’s degree is required. Experience working in an educational setting is preferred, with particular emphasis on community or adult education settings and with youth programs. Excellent writing and organizational skills are essential as is technical proficiency in a wide variety of software applications.

Compensations & Benefits

A comprehensive benefits package is offered, including health, dental, vacation, sick and retirement benefits. Salary is commensurate with experience.

Application Procedure

Applications will be reviewed upon receipt and until the position is filled. Candidates who submit their materials by October 18, 2019, are assured full consideration. Digital applications are preferred.

In one PDF file not to exceed 25MB, please submit:

  1. an application letter that describes how the candidate’s experience, accomplishments and qualifications intersect with the position;
  2. a resumé;
  3. a diversity statement;
  4. the names and contact information of three professional references

Attach the PDF to an email and send to employment@meca.edu. Place “ACCPS: [Your Name]” in the Subject Line.

Applications may be mailed to Human Resources, Maine College of Art, 522 Congress St., Portland, ME 04101. Applications will be kept confidential until search finalists’ campus visits.

Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.

Pre-College Program 2020 Lead Coordinator

Description: Pre-College Program 2020 Lead Coordinator

Position Summary

The Lead Program Coordinator is a live-on position that will supervise all aspects of the co-curricular experience for approximately 100 high school students enrolled in the three (3) week summer Pre-College Program. This includes managing the residential experience, all non-academic programming, supervising the Resident Assistants, enforcement of College policy, 24/7 on-call and emergency response responsibilities for the duration of the program, supporting academic components, and working with MECA faculty and staff as needed. The Lead Program Coordinator also works directly with the Pre-College Program Coordinator.  Download the job description here

Job Type:  Full time, Live-in position for 9 Weeks

Dates of appointment: June 1 – July 31, 2019, must be available for conference calls every other week starting in May

Job Responsibilities

Program Coordination (25%):

  • Actively participate in Pre-College Program Coordinator training prior to arrival of the Resident Assistant (RA) staff
  • Be on call for the three (3) weeks of the program including night and weekend hours, serving as the primary on-call responder for one (1) of the weeks
  • Maintain an active presence with the Pre-College students in the residential community
  • Counsel and advise students and refer to campus or community resources as necessary
  • Assess the activities and experience of the Pre-College students and develop a summary of the program before the end of the position appointment.
  • Work in close collaboration with the Lead Program Coordinator on all aspects of the job

 

Administrative (25%):

  • Maintain the Pre-College activities budget
  • Plan and facilitate move-in day, Pre-College Orientation, and move-out for Shepley, which is expected to hours approx. 30 students
  • Attend weekly faculty meetings to address student concerns for Shepley 
  • Work with Student Life Professional Staff to coordinate administrative functions of the program including keys, Room Inspection Forms, and facilities needs for Shepley
  • Document and report all non-emergency conduct issues, student concerns, and facilities issues to appropriate departments in a timely manner
  • Serve as the secondary student conduct hearing officer for Pre-College students.

 

Programming (20%)

  • With the support of the Resident Assistants, plan and implement programming for the Pre-College students with a balance of educational and social opportunities, including nights and weekends
  • Plan and maintain the activities calendar of the Pre-College schedule
  • Coordinate details of co-curricular programming such as transportation, signage, and supplies

 

Supervision (25%)

  • Directly supervise, train, and evaluate eight (2) Pre-College Resident Assistants
  • Plan and facilitate Pre-College RA training
  • Ensure effective RA job performance by providing regular one on one meetings, follow up on issues or concerns, and providing feedback to Resident Assistants regarding performance
  • Lead RA staff meetings, as necessary, to clearly and effectively disseminate information
  • Be the primary liaison between RA staff and Continuing Studies, Student Life, and other MECA departments

 

Student Life Initiatives (5%)

  • Assist Student Life Staff in prepping additional initiatives for the academic year

Job Qualifications

Required Qualifications:

  • Strong skills and experience in programming and event planning
  • Be able to communicate effectively with a variety of people including high school students, student staff, parents, colleagues, and faculty
  • Ability to be flexible, adaptive, positive, and commitment to creating an inclusive community
  • Working knowledge of Google Docs
  • Valid driver’s license for the duration of the position appointment

 

Preferred Qualifications:

  • Enrollment in or completion of a graduate level program at an accredited college or university
  • Understanding and/or appreciation of art and design
  • Experience with counseling, mentoring, or advising
  • Previous residence life experience

Compensations & Benefits

$5,000, plus all meals during Pre-College program

Application Procedure

Applications will be reviewed upon receipt and until the position is filled.

In one PDF file not to exceed 25MB, please submit:

  1. an application letter that describes how the candidate’s experience, accomplishments, and qualifications intersect with the position;
  2. a resumé; and
  3. a diversity statement.

Attach the PDF to an email and send to studentlife@meca.edu. Place “PC Lead: [Your Name]” in the Subject Line.

Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.

Pre-College Program 2020 Program Coordinator

Description: Pre-College Program 2020 Program Coordinator

Position Summary

The Program Coordinator is a live-on position that will supervise all aspects of the co-curricular experience for approximately 100 high school students enrolled in the three (3) week summer Pre-College Program. This includes managing the residential experience, all non-academic programming, supervising the Resident Assistants, enforcement of College policy, 24/7 on-call and emergency response responsibilities for the duration of the program, supporting academic components, and working with MECA faculty and staff as needed. The Program Coordinator also works directly with the Pre-College Lead Program Coordinator. Download the job description here

Job Type:  Full time, Live-in position for 9 Weeks

Dates of appointment: June 1 – July 31, 2019, must be available for conference calls every other week starting in May

Job Responsibilities

Program Coordination (25%):

  • Actively participate in Pre-College Program Coordinator training prior to arrival of the Resident Assistant (RA) staff
  • Be on call for the three (3) weeks of the program including night and weekend hours, serving as the primary on-call responder for one (1) of the weeks
  • Maintain an active presence with the Pre-College students in the residential community
  • Counsel and advise students and refer to campus or community resources as necessary
  • Assess the activities and experience of the Pre-College students and develop a summary of the program before the end of the position appointment.
  • Work in close collaboration with the Lead Program Coordinator on all aspects of the job

 

Administrative (25%):

  • Maintain the Pre-College activities budget
  • Plan and facilitate move-in day, Pre-College Orientation, and move-out for Shepley, which is expected to hours approx. 30 students
  • Attend weekly faculty meetings to address student concerns for Shepley 
  • Work with Student Life Professional Staff to coordinate administrative functions of the program including keys, Room Inspection Forms, and facilities needs for Shepley
  • Document and report all non-emergency conduct issues, student concerns, and facilities issues to appropriate departments in a timely manner
  • Serve as the secondary student conduct hearing officer for Pre-College students.

 

Programming (20%)

  • With the support of the Resident Assistants, plan and implement programming for the Pre-College students with a balance of educational and social opportunities, including nights and weekends
  • Plan and maintain the activities calendar of the Pre-College schedule
  • Coordinate details of co-curricular programming such as transportation, signage, and supplies

 

Supervision (25%)

  • Directly supervise, train, and evaluate eight (2) Pre-College Resident Assistants
  • Plan and facilitate Pre-College RA training
  • Ensure effective RA job performance by providing regular one on one meetings, follow up on issues or concerns, and providing feedback to Resident Assistants regarding performance
  • Lead RA staff meetings, as necessary, to clearly and effectively disseminate information
  • Be the primary liaison between RA staff and Continuing Studies, Student Life, and other MECA departments

 

Student Life Initiatives (5%)

  • Assist Student Life Staff in prepping additional initiatives for the academic year

Job Qualifications

Required Qualifications:

  • Strong skills and experience in programming and event planning
  • Be able to communicate effectively with a variety of people including high school students, student staff, parents, colleagues, and faculty
  • Ability to be flexible, adaptive, positive, and commitment to creating an inclusive community
  • Working knowledge of Google Docs
  • Valid driver’s license for the duration of the position appointment

 

Preferred Qualifications:

  • Enrollment in or completion of a graduate level program at an accredited college or university
  • Understanding and/or appreciation of art and design
  • Experience with counseling, mentoring, or advising
  • Previous residence life experience

Compensations & Benefits

$4,000, plus all meals during Pre-College program

Application Procedure

Applications will be reviewed upon receipt and until the position is filled.

In one PDF file not to exceed 25MB, please submit:

  1. an application letter that describes how the candidate’s experience, accomplishments, and qualifications intersect with the position;
  2. a resumé; and
  3. a diversity statement.

Attach the PDF to an email and send to studentlife@meca.edu. Place “PC Coordinator: [Your Name]” in the Subject Line.

Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.