Staff Positions

Position Summary

Maine College of Art invites applications for a full-time role as Administrative Coordinator of Continuing and Professional Studies with duties commencing immediately. The Administrative Coordinator of Continuing and Professional Studies provides a high level of customer service and coordination to our pre-college and non-matriculated student population, as well as administrative support to the Director of Continuing Studies and the department’s extended faculty and staff. This position is responsible for data collection and tracking, Ecommerce, reporting, special workshops, youth programming, and other duties as assigned.

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Job Responsibilities

The role of the Administrative Coordinator of Continuing and Professional Studies is primarily to provide customer service and logistical administrative support to all aspects of continuing studies courses offered year-round through Maine College of Art, including the pre-college program, MECA’s summer camps, and community enrichment courses.

The right candidate will have excellent interpersonal skills with community members, faculty, staff, and students and, in the case of minors, students’ parents. This role requires a person to be proactive and supportive with an ability to trouble-shoot problems related to bookkeeping, logistics, event-planning, and scheduling.

Excellent communication skills are needed to keep ongoing and special projects running on schedule while accommodating shifting priorities. The successful candidate will have the ability to work in a fast-paced office and handle multiple assignments at one time. They must be able to effectively manage their own time and meet deadlines independently.

Ideally, this candidate will have demonstrated experience with Excel, Google Apps for Education, Jenzabar, Adobe Creative Suite, and BigCommerce. Preference will be given to candidates who have demonstrable experience developing and maintaining spreadsheets, accounts payable and receivable, websites, credit card authorizations, batch-reporting, social media marketing, editing and proofing, scheduling and enrollments, record-keeping, and designing flyers and catalogues.

Due to the nature of the position, occasional nights and weekends are required to support the program. Generally, this role works in a traditional office setting, Monday-Friday, from 8am-4:30pm. This role reports to the Director of Continuing Studies.

Job Qualifications

A bachelor’s degree is required. Experience working in an educational setting is preferred, with particular emphasis on community or adult education settings and with youth programs. Excellent writing and organizational skills are essential as is technical proficiency in a wide variety of software applications.

Compensations & Benefits

A comprehensive benefits package is offered, including health, dental, vacation, sick and retirement benefits. The approximate salary range for this position is $36,000 to $42,000, commensurate with experience.

Application Procedure

Applications will be reviewed upon receipt and until the position is filled. Candidates who submit their materials by October 18, 2019, are assured full consideration. Digital applications are preferred.

In one PDF file not to exceed 25MB, please submit:

1. an application letter that describes how the candidate’s experience, accomplishments and qualifications intersect with the position;
2. a resumé;
3. a diversity statement;
4. the names and contact information of three professional references

Attach the PDF to an email and send to employment@meca.edu. Place “ACCPS: [Your Name]” in the Subject Line.

Applications may be mailed to Human Resources, Maine College of Art, 522 Congress St., Portland, ME 04101. Applications will be kept confidential until search finalists’ campus visits.

Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.

Position Summary

Maine College of Art seeks an experienced Director of Human Resources (HR) who will be responsible for leading the development and implementation of policies, practices and comprehensive human resource strategies for faculty and staff. As the chief HR leader for the campus, the Director continually improves human resources systems and ensures the delivery of high-quality services to the faculty and staff of the College in a manner consistent with the strategic plan, vision, mission, and values of the College.

Reporting to the Executive Vice President (EVP), the Director will assist the EVP in leading and executing key HR strategic initiatives. The Director is responsible for providing effective employment-related services to a diverse workforce and day-to-day leadership, administration, and management of the human resource function.

Understanding and appreciation of the Higher Education sector will be beneficial although not essential.

Maine College of Art recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. Successful candidates will have demonstrated experience in working with diverse populations, and supporting an inclusive and equitable community.

Essential Functions

• Responsible for designing, developing, and implementing all human resources management functions.
• Partner with the President, Vice Presidents, deans, chairpersons, directors, staff and faculty in achieving the mission and goals of the College, and their respective departments.
• Assist supervisors, managers, and directors in resolving complex, sensitive human resources problems.
• Responsible for hiring, promotion, release of employees, and other employment status change related activities.
• Serve as a trusted and strategic thought partner for leaders across the College.
• Partner with managers on coaching and performance management.
• Develop, leverage and implement HR solutions to improve the utilization, performance, and retention of talent resources.
• Cultivate an effective human resources unit.
• Serve as primary contact for HR business relationships.
• Serves as Title IX Coordinator; ensures the College’s compliance with Title IX sexual misconduct, harassment and discrimination prevention.
• Supervise HR & Payroll Coordinator
• Demonstrate a deep understanding of the business while supporting employee related activities and programs.
• Maintain a professional level of confidentiality in all matters pertaining to employees and managers.
• Other duties may be assigned by the Executive Vice President and President.

Specific Job Knowledge, Skills and Abilities

• Interpersonal and problem-solving skills with a proven track record of developing and maintaining effective working relationships with a wide range of employee constituents.
• Superior judgment skills to maintain confidentiality and privileged information.
• Ability to multitask at a high level.
• Demonstrated commitment to valuing, respecting, and enhancing employee diversity.
• Knowledge and experience in the effective use of HR information systems.
• Excellent written and verbal communication skills.
• DOL regulations and tax compliance issues.

Job Qualifications

• Education: Minimum of a Bachelor’s degree in human resources, business or other related field.
• Licenses or Certificates: SHRM-SCP or SPHR strongly preferred.
• Experience: 5-7 years of progressive leadership experience in human resources.

Compensation and Benefits

Annual Salary: commensurate with experience; Health, Dental, vacation, sick, and retirement benefits.

Application Procedure

Applications will be reviewed beginning immediately and will be accepted until an appointment is made.

Candidates should submit:

1. letter of interest;
2. a current resume;
3. a diversity statement;
4. the names and contact information for three references

Electronic applications preferred. Documents should be in .doc (word) or .pdf format. Place “[Your Name], Director of Human Resources” in the subject line. Attach documents to an email and send to employment@meca.edu.

Applications may be mailed to Human Resources, Maine College of Art, 522 Congress St., Portland, ME 04101. Applications are kept confidential until on-campus interviews. No phone calls please.

Maine College of Art does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.